THE USES OF COMMITTEES AND GROUP MEETINGS IN ENHANCING DECISION MAKING IN NIGERIA PUBLIC SERVICE, (A CASE STUDY OF UNIVERSITY BASIC EDUCATION BOARD, AWKA, ANAMBRA STATE)
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THE
USES OF COMMITTEES AND GROUP MEETINGS IN ENHANCING DECISION MAKING IN NIGERIA
PUBLIC
SERVICE, (A CASE STUDY OF
UNIVERSITY
BASIC EDUCATION
BOARD, AWKA, ANAMBRA STATE)
TABLE OF CONTENT
Title
page i
Approval
page ii
Dedication
iii
Acknowledgement
iv
Table
of contents v
Abstract
ix
CHAPTER ONE
1.0 Introduction 1
1.1
Background of the study 3
1.2
Statement of the problem 6
1.3
Purpose
of the study 7
1.4 Significance
of the study 8
1.5
Research question 9
1.6 Scope
of the study 10
1.7 Limitations of the study 11
1.7 Definitions of terms 11
CHAPTER TWO
LITERATURE
REVIEW
2.1 The concept
of communities and group meetings
in
general 16
2.2
History of universal basic education
board 26
2.3 Universal
basic education board 33
2.4 The
chairman and function 37
2.5 General overview of the laws of group meetings
39
2.6
Uses of communities and group meetings
universal
basic education board 47
2.7 The
summary 53
2.8 Gap in literature 53
CHAPTER THREE
3.0 Research Design and Methodology 55
3.1 Design
of the study 55
3.2 Area of
the study 56
3.3
Population of the study 56
3.4 Sample size and sampling technique 57
3.5
Instrument for data collection 58
3.6 Validity
and reliability of the instrument 59
3.7 Distribution
and retrieval of the instrument 60
3.8 Method
of data collection 61
CHAPTER FOUR
4.0
Data presentation and analysis 62
4.1
Presentation of findings 62
4.2 Discussion/Analysis of finding 76
CHAPTER FIVE
SUMMARY, CONCLUSION AND RECOMMENDATIONS
5.1
Summary 78
5.2
Conclusion 81
5.3
Recommendation 82
References 85
Appendix A 87
Appendix B 88
ABSTRACT
THE MAJOR
PURPOSE OF THIS STUDY IS TO EXAMINE THE USES OF COMMITTEES AND GROUP MEETINGS
IN ENHANCING DECISION MAKING IN NIGERIAN PUBLIC ORGANIZATION USING UNIVERSAL
BASIC EDUCATION BOARD, AWKA ANAMBRA STATE AS THE CASE STUDY IN THE COURSE OF
FINDINGS, THE RESEARCHER MADE USE OF PRIMARY AND SECONDARY DATA IN ARRIVING AT
ITS FINDINGS. SIMPLE PERCENTAGE WAS USED TO ANSWER AND ANALYSED THE RESEARCH
QUESTIONS. THE RESEARCHER, HOWEVER
DISCOVERED THAT THE USES OF COMMITTEES AND GROUPS MEETINGS IN ENHANCING
DECISION MAKING IN NIGERIA PUBLIC ORGANIZATION ENSURES (I) QUICK DECISION
MAKING IN AN ORGANIZATION (II) ALLOW FOR AN ADEQUATE TREATMENT OF ISSUES THAT
ARE TECHNICAL IN NATURE (III) GIVES ROOMS FOR APPROPRIATE DECISION TO BE TAKEN
ON MATTERS THAT AFFECT THE WHOLE ORGANIZATION. (IV) GIVES AN OPPORTUNITY TO
INVOLVE GREATER NUMBER OF LEGISLATORS IN DECISION MAKING IN AN ORGANIZATION.
THE RESEARCHER RECOMMENDS THAT GOVERNMENT AT VARIOUS LEVEL SHOULD TRY AS MUSH
AS POSSIBLE TO ENHANCE THE USES OF COMMITTEES AND GROUP MEETINGS IN ENHANCING
DECISION MAKING IN NIGERIA PUBLIC ORGANIZATION IN ORDER TO ENSURE GREATER
PARTICIPATION LEGISLATORS AND WELFARE OF CITIZENS IN GENERAL.
CHAPTER ONE
1.0
INTRODUCTION
McKenna
and Flenning (1977) defined committee as “group of individuals which is formed
to consider and report various matters which have been referred to them”. At
the unset, it will be necessary to explain in a compendium the two major terms
of the topic for better understanding.
A
committee can be for an important issue and in that, it is responsible to the
body which forms it and infact reports to it at the end of its assignment.
While
there is a specific and special connotation on the formation of committees towards
the performance of their indentified and specific task. A meeting according to
Shas (1965) is an assembly of persons and such assembly may arise in
circumstance infinitely diverse in their character and combination. From these
definitions, a group meeting is just a meeting of a group of people with common
objectives and interest, and in that sense, it may be a committee.
The
primary pre-occupation of Universal Basic Education Board (UBEB) anywhere is
basically looking after the affairs of the primary school students in the
state, this is because through them, the states can ascertain the condition of
things comprehensively but only through their board of directors and such
meetings decisions can be reached on its varied functions.
Since
the organization time is limited, matters to be dealt with most times are
either technical or highly specialized. The need therefore arises to form a
committee to solve the problem. This is exactly the case in the Universal Basic
Education Board, Awka, Anambra State, while a body of many members concentrate on
discussing the principles the committee of few members are formed to discuss
the details of the proposal and report back to the full body of the
organization with recommendations.
1.1
BACKGROUND
OF THE STUDY
The
uses of committees and group meetings is a very important issue and that is the
reason for the creation of the committees for the organization. They have the
power to coordinate the activities of the state primary school. It aims at
pushing the local people on the path to educational development. It means that
committees and group meetings has to do with the group of elite or selected
people superimposed authority to see affairs, social well being of the state
primary school. The existence of committees and group meetings in the Universal
Basic Education Board must not stand on its own, they must be dependent on the
chairman of the board or have the total delegated power or authority from the
chairman for smooth functioning. Most often, some matters in the organization
requires expertise and specialist knowledge such matters are handle better of
committee who in turn reports to the board
who takes the final decision. A committee must have a chairperson or can be
headed by a chairman who directs the meetings proceedings.
The
research study is concerned with the effect on the uses of committees and group
meetings in enhancing decision making in the Universal Basic Education Board,
Awka, Anambra State. A close look at the evolutionary trend of the committee
and group meetings in enhancing decision making in the Universal Basic
Education Board. The Universal Basic Education Board programme was established
in Nigeria with an act of the national assembly in 1999 during the general
Olusegun Obasanjo’s administration. This led to the re-organization of the
Board to focus on promoting education and providing formal basic education
encompassing the first nine (9) years of schooling, i.e. primary and junior secondary
education for all children in Anambra State. For this reason, the board was
renamed, the state Universal Basic Education Board and this has equally led to
the board forming a committee with the commissioner for education among the
committee members to establish and manage schools, and provide formal education
to local communities as well as provides facilities and enabling environment
for early stimulation of the young child.
1.2
STATEMENT
OF THE PROBLEMS
The
Universal Basic Education Board in Anambra State has been facing a lot of
problems. The major reasons in which the Universal Basic Education Board was
established are for administrative efficiency, provisions of education as well
as provisions of social amenities. Unfortunately, most of the Universal Basic Education
Boards in Nigeria have not been able to perform those assigned functions
expected of them. This ugly situation was caused by the following factors.
a.
Inadequate funds for the Universal
Basic Education to execute some of its projects in the state. Inadequate
revenue from both the external source and that of internally generated revenue.
b. There
is lack of skilled man-power to implement policies aimed at achieving
educational development, all these factors are combined to affect the quality
of education.
c.
Corruption among officials: It is also
instructive to note that the phenomenon of corruption is compounding the
problem of shortage of funds in the implementation of the UBA programme. Even,
where the allocated funds is not enough, the little that is made available is
usually embezzled by corrupt officials working in the board.
1.3
PURPOSE
OF THE STUDY
The
general purpose of this study is to examine the use of committees and group
meetings in enhancing decision making in the Universal Basic Education Board,
Awka, Anambra State.
1.
To know the extent to which committees
and group meetings has helped in enhancing decision making in the Universal
Basic Education Board in Anambra State.
2.
To determine the factors militating
against the effectiveness of committees and group meetings in enhancing decision
making in the Universal Basic Education Board, Anambra State.
3.
To proffer solutions to the problems
facing the effective and efficient committee and group meetings in Anambra
State Universal Basic Education Board.
1.4
SIGNIFICANCE
OF THE STUDY
The
significance of this study will contribute immensely to the enthronement of
efficient and effective management in the uses of committees and group meetings
towards enhancing decision making in Anambra State Universal Basic Education
Board.
To
students and researchers, the findings will serve as reference materials when
embarking on related research work of this nature. And to the general public,
this study will serve as an “eye opener” to them in order to determine the
major impact of the uses of committees and group meeting in enhancing decision
making in the society.
Finally,
the government of the country will generally benefit immensely from the study
as it will substantially enable them to understand better how to use committees
and group meetings top enhance decision making across the country’s public
service.
1.5
RESEARCH
QUESTIONS
To
arrive at the realistic finding, the researcher sought out the following
research questions which are very relevant to the purpose of this study.
1.
To what extent has committees and
group meetings helped in enhancing decision making in the Universal Basic
Education Board?
2.
What are the factors militating
against the effective committees and group meetings in enhancing decision
making the Universal Basic Education Board?
3.
How can the problems facing the
effectiveness and efficiency of committees and group meetings be solved in
Anambra State Universal Basic Education Board?
1.6
SCOPE
OF THE STUDY
This
research work is mainly carried out to discover how efficient and effective is
committees and group meetings in enhancing decision making in the Universal
Basic Education Board, with particular reference to UBE, Awka, Anambra State.
1.7
LIMITATION
OF THE STUDY
The
researcher faced time constraints and was enable to carryout a comprehensive
research and visit as many Universal Basic Education Board as possible.
Also,
there was inadequate fund for the effective financing of the research work. The
reluctance of the people to divulge informations was also a major limitation.
Despite the limitations, the researcher did a thorough study.
1.8
DEFINITION
OF TERMS
1.
ORGANIZATION:
It is a body or association of persons united by common purpose, having various
functions to perform.
2.
DEVELOPMENT:
This is a widely participation process of directing social changes in a
society. It aimed at bringing both social and material advancement for the
majority of the people through their gaining greater controls over their
environment.
3.
COMMITTEE:
A group of individual which is formed to consider and report on various matter
which have been referred or assigned to them.
4.
BASIC:
Forming the part of something that most necessary and from which other thing
develop.
5.
EDUCATION:
A process of teaching, training and learning especially in school or colleges
to improve knowledge and develop skills.
6.
BOARD:
A group of people who have power to make decision and control. A company or
other organization.
7.
COMMITTEES
AND GROUP MEETINGS:
Committees
are sessions and compositions of individuals or exports, set up to deal with
issues in the organization at the formative state or to tackle other matters
which are better discussed in camera/secret by a few people.
The
committees in the Universal Basic Education Board are mainly but the most
outstanding ones are as follows:
a.
The standing committee
b. The
committee of wages and means
c.
The selected committee.
Their major importance rest in their capabilities
to arrive at decision within speed and precision and to address issues for
which they are established.
8.
UNIVERSAL
BASIC EDUCATION BOARD:
The Universal
Basic Education Board is the composition of people who are gainful employed into
the civil service for comprehensive administration of the primary school
students affairs in the state. The individuals who make up the board are
admitted through examination or interviews.
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